Supplier Terms and Conditions

Microspace Instruments, Inc. 

Supplier Terms and Conditions and Quality Assurance Clauses


Right of Entry


All work and material under each contract shall be subject to inspection and test by Microspace Instruments, Inc. or its customer(s) at any point during the manufacturing or processing sequence(s).


If any inspection or test is performed by Microspace Instruments, Inc. or its customer(s) at the supplier and/or sub-tier, the supplier shall provide the necessary facilities, equipment and assistance for the safety and convenience of Microspace Instruments, Inc. or its customer(s) inspectors/auditors in the performance of their duties.


Quality Assurance Clauses


Quality assurance clauses one through ten shown below are standard purchase order clauses and are in addition to the standard terms and conditions of this purchase order.


1. CERTIFICATION: Supplier / Vendor shall provide a "Certificate of Conformance" that material and / or articles meet all provisions of the Purchase Order including the latest specification revisions and applicable change orders or deviations. Certifications must accompany each delivery against the purchase order and must contain at a minimum the following: 

 

         

  •  Purchase Order Number 
  • Certification Number
  •  Part Number & Part Revision  
  • A statement that the materials/processes conform to the applicable specifications


Note: Records and all associated documentation must be maintained on file and available for review by Microspace Instruments, Inc. and its Customers. Record retention periods for all programs shall be 10 years, unless specifically noted otherwise on the PO. After the specified retention period the associated records and documentation may be disposed of using industry best practices.


2. INSPECTION SYSTEM: Unless otherwise specified on the Purchase Order, the Supplier/Vendor shall have an adequate inspection system for maintaining control of materials/products fabricated/manufactured in your facility. Calibration procedures must meet, as a minimum, the requirements of ANSI/NCSL Z540-1 & ISO 10012-1 or MIL-STD-45662. Vendor/Supplier shall have an established Quality program or inspection system whose procedures are in accordance with an AS9100 Compliant System. Supplier's / Vendor's inspection system may be periodically audited by Microspace Instruments, Inc. and/or by its customers. 


3. Articles or Materials shall be manufactured or produced in accordance with applicable blueprint and/or specifications. Deviations may be made only by written amendment to the Purchase Order when authorized by Microspace Instruments, Inc. Material Review Board or its Customer.


4. APPROVED FACILITIES: It is the Vendor's responsibility to utilize only approved facilities for processing or used in the work relating to this order. The Supplier/Vendor must notify Microspace Instruments, Inc. of any changes to process, products, or services, including changes of external providers or locations of manufacture, and obtain approval from Microspace Instruments, Inc. prior to commencing work.


5. PRESERVATION AND PACKAGING REQUIREMENT: Unless otherwise specified, the Supplier/Vendor shall maintain controls to assure compliance of preservation, packaging and shipping requirements of this order. The use of commercial practices does not relieve the Supplier/Vendor from the responsibility of packaging in a manner that will insure receipt at Microspace Instruments, Inc. in an acceptable condition.


6. Microspace Instruments, Inc. FURNISHED RAW MATERIAL: Unless otherwise specified, material furnished to Suppliers/Vendors shall be used in the manufacture of articles specified in this order. Materials scrapped which exceed the allowable tolerances shall be replaced by Microspace Instruments, Inc. at the Vendor's expense plus any special charges. Unless otherwise specified, all materials furnished shall not be under shipped. Rejected materials shall be identified and segregated from acceptable materials. Rejected materials shall be returned to Microspace Instruments, Inc.. A formal rejection report along with root cause analysis shall accompany any rejected material.


7. Microspace Instruments, Inc. FURNISHED TOOLING/EQUIPMENT: Unless otherwise specified, all tooling and equipment furnished for this order shall be maintained in good condition and used for the manufacture of articles for Microspace Instruments, Inc.. Tooling/equipment shall be available for examination by Microspace Instruments, Inc. personnel and/or returned to Microspace Instruments, Inc. upon request or termination of order.


8. COUNTERFEIT PART PROTECTION: Unless otherwise specified on the Purchase Order, the Supplier/Vendor shall have Counterfeit Parts Protection plan "CPP" that contains all elements listed in AS5553B paragraph 3.1.1 through 3.1.8 and AS6174A paragraph 3.1.1 through 3.1.7. 


9. DISCLOSURES / NOTIFICATIONS: In the event that delivered hardware is found to be nonconforming, Supplier/Vendor shall notify Microspace Instruments, Inc. in writing on company letterhead and include a clear description of the discrepancy, identification of all suspect parts, Microspace Instruments, Inc. PO number, serial numbers or heat lot numbers as applicable and any information relating to the Root Cause / Corrective Action steps initiated to address the defective condition, and preventive measures taken to preclude recurrence of the process failure.

 

10. AWARENESS: In accordance with AS9100 Rev. D paragraph 8.4.3m Supplier/Vendor shall ensure personnel are aware of their contribution to product or service conformity, their contribution to product safety and the importance of ethical behavior.


The following quality assurance clauses (numbers twelve through eighteen) are in addition to the standard quality assurance clauses when specified on an Microspace Instruments, Inc. purchase order.


11. Supplier/Vendor to furnish date of manufacture and shelf life on the material certification of materials requiring age control. 


12. GOVERNMENT INSPECTION: Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government Representative who normally services your plant so that appropriate planning for government inspection can be accomplished. Upon receipt of an order, promptly furnish a copy to the Government Representative, if none, to the nearest Army, Navy, Air Force, or Defense Supply Agency inspection office. In the event the representative or office cannot be located, our purchasing agent should be notified immediately.


13. Microspace Instruments, Inc. SOURCE INSPECTION REQUIRED: Vendor shall request Microspace Instruments, Inc. Source Inspection for product verification prior to shipment from its facility. Acceptance of units shall not relieve the vendor of the responsibility of manufacturing units as defined in an Microspace Instruments, Inc. purchase order. All requests shall be made by calling Microspace Instruments, Inc. QA, providing Purchase Order number, part number and revision, part name and quantity to be inspected. Advanced notice of 48 hours is required for scheduling purposes.


14. VENDOR/SUPPLIER FIRST ARTICLE: Vendor shall perform first article inspection on first unit produced during production of this order. A First Article Inspection report must accompany the first shipment of parts and comply with the requirements of AS9102.


15. Microspace Instruments, Inc. FIRST ARTICLE INSPECTION VERIFICATION AT SOURCE: Vendor shall request Microspace Instruments, Inc. Inspection as per item #10. Vendor shall provide inspection tools, test equipment, fixtures and personnel as requested to verify the units' compliance to the purchase order requirements. Final acceptance of unit produced is dependent upon a satisfactory first article inspection. First article inspection shall be performed on the first unit produced using production tools as applicable by the Microspace Instruments, Inc. Quality Assurance Department. Vendor first article inspection report to accompany shipment. NOTE: First Article acceptance shall not relieve the vendor of the responsibility for manufacturing acceptable production part/materials as defined by this Purchase Order.


16. FIRST ARTICLE INSPECTION DESTINATION: Final acceptance of units produced is dependent upon a satisfactory first article inspection of the "as received" unit(s) produced using production tools as applicable by the Microspace Instruments, Inc. Quality Assurance Department. Note: First article acceptance shall not relieve the vendor of the responsibility for manufacturing acceptable production parts/materials as defined by this Purchase Order.


17. STATISTICAL PROCESS CONTROL SYSTEM: If specified on the Microspace Instruments, Inc. Purchase Order, the supplier/vendor shall have an adequate statistical process control (SPC) system for maintaining acceptable Cp and Cpk levels of its' products. Supplier's/Vendor's SPC system may be periodically audited by Microspace Instruments, Inc. Personnel and/or by its' customers. The supplier/vendor shall provide statistical process control (SPC) charts/data on specific key characteristics on the product provided to Microspace Instruments, Inc.. Key characteristics defined by Microspace Instruments, Inc.. Charts shall show acceptable trends/data and Cp and Cpk levels shall be acceptable. Supplier's/Vendor's SPC system may be periodically audited by Microspace Instruments, Inc. personnel and/or its' customers.


18. FO / FOD (Foreign Objects and Foreign Object Damage): If specified on the Microspace Instruments, Inc. Purchase Order, the supplier/vendor shall have an adequate system to ensure the control and avoidance of Foreign Objects and or Foreign Object Damage to the property or products of Microspace Instruments, Inc.. This includes the packing and shipment of product(s).


Microspace Instruments, Inc. 

Terms and Conditions / Quality Clauses

January 16, 2019 

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